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Here’s the schedule of events and P & L report from a recent one-week martial arts summer camp, which filled up with thirty children in just two weeks.

Monday

The first day of this year’s camp was spent at the Naval Aviation museum.  They have an IMAX movie theater and a Fighter Pilot simulator ride that the kids just went crazy for.  After the movie and rides, we took a break to eat a bag lunch on the spot.  We then returned to the school to practice our Taekwondo drills.

My cost was $165.00

Tuesday

On day two, we took the troops bowling for two hours.  This included lunch, which was provided by the bowling alley.  We then headed off to the local Coast Guard Station for a tour.  After the tour, we returned to the school and finished the day with some fun TKD exercises.

My cost was $160.00

Wednesday

Perhaps the coolest part of the camp, we took the kids on a tour of the popular Florida Caverns State Park.  There, the kids got to eat lunch in a real cave! There was plenty of well-supervised swimming and a safe climbing wall to challenge everyone.  Afterwards, it was back to the school for more kicking and punching.

My cost was $90.00

Thursday

One thing I’ve learned is that all kids love dolphins.  So this year, we scheduled a dolphin cruise on a glass bottom boat. Lunch was provided for the kids on the boat.  We finished the day with some great character development drills at the school.

My cost was $110.00

Friday

For the grand finale’, we took the group to Shipwreck Island Water Park. This place is a true wonderland for kids.  It’s loaded with slides, wave pools, and tube rides.  We spent the entire day there, and the park even included lunch for an extra $2 per child.

My cost was $440.00

Organizing the Camp

Transporting the kids each day required some creative thinking.  So I contacted my church and offered to make a donation to their youth program if they would lend me a couple of their fifteen passenger vans each day for the week.  Without hesitation, they agreed. Beyond the donation, all I had to pay for was the gas.

For helpers, two moms volunteered to be chaperones. Along with myself this was adequate assistance to watch the thirty children.  

The parents of each child were required to submit a signed Waiver of Liability at the time of registration.  For no additional charge, my attorney prepared the release form, which I’ve included for your reference.

My total investment for food was approximately $200 since the children brought bag lunches on several days. My biggest expense was the cost of admission into the various parks.  However, in many cases, I was able to negotiate the price down.

In terms of revenue, I charged $150 per child and limited the camp to thirty kids. The tuition had to be paid in advance before any of the children were registered.  As I’ve already mentioned, the camp filled up within two weeks following the announcement using internal marketing only. 

Here is a break down of all the expenses and revenues for this successful one-week camp.

Total Expenses

Admission to Events $965

Food $200

Gas $100

Donation for Vans $200__________

Total $1,465

Total Revenues

Tuition $4,500

Total Profit

$4,500 - $1,465 = $3,035

In the end, the kids had a blast and our school netted a profit of over $3,000.  Not bad for a week of fun in the sun!

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